BYLAWS
SECTION A.
ORGANIZATION: Membership shall be open to the following
municipalities and organizations from within the Mahantongo Valley Emergency
Grid Association coverage area: Herndon
Borough, Jackson Township, Jordan Township, Lower Mahanoy Township, Little
Mahanoy Township, Pillow Borough, Upper Mahanoy Township, Washington Township,
Dalmatia Area Ambulance, Herndon Fire Company, Hickory Corners Fire Company,
Klingerstown Fire Company, Lower Mahanoy Fire Company, Pillow Fire Company,
Lower Mahanoy Township Police, Upper Mahantongo Township, Eldred Township,
Mahantongo Fire Company and the Citizens-at-Large Organization.
SECTION B.
The
organization shall consist of two (2) members from each of the following
disciplines within the municipalities and organizations in Article I, Section
A: Fire/Rescue, Emergency Management, Medical, Fire Police, Police and the
Citizens-at-Large Organization. Each
member organization must maintain NIMS compliance in order to retain its
membership with the MVESB.
SECTION C.
The
two (2) members from each discipline shall be a Primary and an Alternate and
shall only cast one vote on each and every question as further defined in the
By-Laws.
ARTICLE II Voting
SECTION A.
Each
Primary Member admitted to membership under Article I, Section A, B and C shall
have one (1) vote on each and every question put before the Executive Board. The Alternate Member will have the same
rights and privileges as the Primary Member in the absence of the Primary
Member.
SECTION
B.
A
simple majority of those present shall carry all votes except for Amendments of
the Bylaws.
SECTION C.
Roll
call votes shall be in order at the discretion of the Chairperson and/or the
demand of 66% of the voting Executive Board Members in attendance.
SECTION A.
Regular meetings of the Executive Board shall be convened on the second Thursday of each month at the Pillow Fire Company starting at 1900 hours. The business conducted at these meetings is open to the public; however discussions and decisions shall be limited to the Executive Board only.
SECTION B.
Regular
meeting of the organization shall be quarterly just prior to the Executive
Board meeting starting at 1900 hours.
This meeting shall be open to the public and in an open meeting format
where each discipline can discuss their particular interests and present them
to the Executive Board for further discussion and or decision. Requests and proposals
from the organization shall be submitted in writing to the Executive Board for
consideration at their next meeting.
SECTION C.
Special
meetings shall be held at a time and location determined by the Chairperson and
shall be announced seven (7) days prior to the meeting.
SECTION D.
QUORUM: The presence of 66% of the Executive Board
Members to any meeting in attendance shall constitute a quorum permitting
business to be acted upon, votes taken, and bills paid.
SECTION
E.
If
any number less than a quorum are in attendance, the Chairperson shall declare
the meeting a committee at large and discussion may be held. However, no votes may be taken.
SECTION F.
ORDER OF BUSINESS:
Call to Order
Pledge of Allegiance
Moment of Silence
Roll call of officers and organizations
Treasurer’s Report
Guest Speaker
Discipline Reports
Fire/Rescue
Emergency Management
Emergency Medical
Fire Police
Police Services
Citizens-at-Large
Committee Reports
Training
Grant
Recruitment
Fire Prevention & Emergency Preparedness
Audit
By-Laws
Correspondence
Old Business
New Business
For the good of the Association (Everyone)
Ajournement
SECTION A.
All municipalities in the membership will be requested to pay annual dues as needed in the amount of $100. Such monies shall be placed in a bank account or accounts in such financial institutions of the Executive Board, which shall on an annual basis determined.
SECTION A.
Any
Executive Board Member may hold any office.
SECTION B.
Term(s)
of office shall be for one (1) year and end after the Executive Board meeting
in December.
SECTION C.
The
Executive Board shall consist of a Chairperson, Vice-Chairperson, Secretary,
Treasurer and two (2) Directors.
SECTION D.
The
Chairperson shall be an ex-officio member of all committees and may appoint an
officer to sit in his/her place at his/her discretion.
SECTION E.
The
Executive Board shall fill any vacancies that occur in an elected office. Such appointment shall terminate at the
following December election.
SECTION A.
CHAIRPERSON
- The Chairperson shall preside at all meetings of the Board in an orderly and
businesslike manner. He/She shall sign
all checks, letters, and documents on behalf of the Board. He/She shall appoint all committees and
oversee them making sure they meet regularly and perform their assigned
tasks. He/She shall report to the Board
any changes such as additional committees, committee members, or replacement of
members. He/She shall approve all Press
Releases.
The
Chairperson shall notify the Vice Chairperson if he/she cannot attend a meeting
of the Board and turn over to him all necessary paperwork to that meeting.
SECTION
B.
VICE
CHAIRPERSON – The Vice Chairperson shall perform the duties of the Chairperson
in his/her absence and report to him/her on all such action taken at that
meeting.
SECTION C.
SECRETARY
– The Secretary shall keep a typewritten record of all meetings of the
Executive Board, reading same at the next regular meeting of the Board. He/She shall receive all correspondence and
see to it that it is properly handled in a timely fashion, and directing it to
the proper officers. He/She shall see
that all authorized communications are sent to respective media with the
approval of the Chairperson.
The
Secretary shall keep the membership records for the Board and shall report at
each meeting on membership status and dues owed. He/She shall collect all dues and turn the
moneys over to the Treasurer, taking receipt for the same.
SECTION D.
TREASURER
– The treasurer shall receive and deposit without delay all moneys received by
the Board keeping records of the same and reporting to the Board the status of
all checks properly ordered by the Board.
SECTION E.
EXECUTIVE
BOARD MEMBERS – The Executive Board shall meet regularly to discuss the
operation of the Board, its problems, and possible solutions. They shall have the authority to obtain the
services of a solicitor if needed. They
shall recommend to the Chairperson the need for additional officers and
committees. They shall decide where the
records of the Board shall be kept. When
funds permit, they shall investigate and propose to the Board proper means of
investment of funds. They shall report
to the Board the inactivity of any member, recommending his/her replacement. They shall meet the second Thursday of each
month to carry out their duties.
SECTION A.
TRAINING
– This committee shall develop a yearly training plan that encompasses each
member discipline. The training plan
shall have at least one training event quarterly. The training plan shall have at least one
training event that includes each member discipline all working together at the
same incident. They shall keep an up to
date list of training programs and opportunities going on in the County and
attempt to avoid conflicts in scheduling such programs among the member
organizations. This list shall be made
available upon request to any member organization.
SECTION B.
FIRE
PREVENTION – The Fire Prevention committee shall keep abreast of all new and
innovative fire prevention programs, bringing them to the attention of the
Board on a timely basis. They shall
assist in organizing a unified effort in fire prevention within the coverage
area.
SECTION C.
AUDIT
– The Audit Committee shall include the Secretary, Treasurer, at least one
Executive Board Member, and three members at large from within the
organization. They shall audit the books
in January of each year, presenting a report at the February meeting.
SECTION D.
GRANT
– The Grant Committee shall include the Secretary, Treasurer, at least one
Executive Board Member and three members at large from within the
organization. They shall investigate all
options, considering all disciplines, to obtain grant monies for the betterment
of the organization.
SECTION E.
RECRUITMENT
– The recruitment committee shall develop a plan to be carried out to try to
and obtain more interest in the emergency service field. This plan shall include each discipline and
be a large part of the organizations public education efforts.
SECTION F.
BY-LAWS
– The by-laws committee shall include the Secretary, Treasurer, at least one
Executive Board Member and three members at large from within the
organization. This committee shall
review the by-laws annually and propose changes if necessary.
SECTION A.
Nominations
for primary and alternate representatives from each discipline must be
submitted to the Executive Board at their December meeting for the upcoming
year. Each primary representative from
each discipline will automatically be a member of the MVESB Executive
Board. At the January meeting of the
Executive Board the members will have their organizational meeting and elect
officers for the upcoming year.
SECTION B.
The
MVESB Organizational Chart shall be completed and published with the minutes.
SECTION C.
All
nominated primary representatives from each discipline shall assume their
elected positions before the December meeting adjournment.
SECTION A.
The
Executive Board shall make every effort to keep the organization informed of
its actions; however, consideration must be given to expense involved with the
method chosen.
SECTION B.
Distribution
of literature on a large scale should be made at meetings whenever possible.
SECTION A.
A
Bylaws Committee shall be appointed by the Chairperson each year to review the
Bylaws and propose changes if necessary to reflect the current goals of the
Board.
SECTION B.
Any
amendment to those bylaws shall be presented in writing to the Executive Board,
and if accepted, printed in the minutes for all MVESB members to consider.
SECTION C.
Any
amendments, having been properly presented and considered by the organization
for thirty (30) days shall be voted on at the next Executive Board
meeting. A two thirds (2/3) vote in
favor of the proposed changes shall constitute acceptance. Such amendment shall become effective thirty
(30) days after acceptance.
Upon
dissolution of the MVESB assets shall be distributed for one or more exempt
purposes within the meaning of Section 501 (c) (3) if the Internal Revenue
Code, (or corresponding section of any future Federal government, or to a state
of local government, for a public purpose.
However, if the named recipient is not then in existence or no longer a
qualified distributee, or unwilling to or unable to accept the distribution,
then the assets of this Board shall be distributed to a fund a foundation of
corporation organized and operated exclusively for the purposes specified in
Section 501 (c) (3) of the Internal Revenue Code (or corresponding section of
any future Federal tax code).
ADOPTED: December 14, 2006
Chairperson:
_________________________
Vice-Chairperson: _________________________
Secretary: _________________________
Treasurer: _________________________